1. Scope of Policy
The Site and the Services are intended for users who are aged 16 and over and therefore if you are not aged 16 or over you should not use or provide any personal data to the Site.
2. Who we are
3. Statement of Data Protection and Privacy
Trinity College is committed to safeguarding the privacy and security of the information we collect. TCD will take appropriate measures to ensure confidentiality of all information, both paper and electronic required for the operation of our organisation and the provision of the services that we offer. We will take appropriate steps to protect data stored or transmitted against accidental or unlawful destruction, accidental loss or alteration, and unauthorised or unlawful storage, processing, access or disclosure. Your personal data will be retained and maintained in accordance with applicable Data Protection and Privacy laws and regulations.
4. Information we collect
4.1 Information you give us. You may give us information about you by registering an account (an “Account”), by filling in online forms on the Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use the Site, use the Services offered on the Site or submit content (“User Content”) and when you report a problem with the Site.
4.2 Information we collect about you. With regard to each of your visits to the Site or our contractors and business partners who help us operate the Site may automatically collect technical information, including the Internet protocol (IP) address used to connect your computer to the internet, the domain and host from which you access the internet, your Account login information, browser type and version, time zone setting, browser plug-in types and versions, type of device, operating system and platform. We may also employ location services to determine your approximate location and use Google Analytics. .
5. Uses made of the Information
5.1 We use information held about you in the following ways:
a. to carry out our obligations and to provide you with the information and services that you request from us;
b. to provide you with information about the Site and other services we offer that are similar to those that you have already used or enquired about (any marketing contact will be subject to us having the level of consent required by law);
c. to prevent fraudulent or malevolent use and to ensure a better user experience;
d. to notify you about changes to our Site or the Services; and
e. to ensure that content from the Site is presented in the most effective manner for you and for your computer.
6. Disclosure of your Information
6.1 We will not disclose your personal data to third parties save as set out in paragraph 6.2 or if we are required to do so by law or regulation. However, aggregated or de-identified information may be made available to limited third parties such as our contractors and business partners who help us operate the Site (including members of the ASAPS consortium (Red Dog Graphics Ltd, Age Platform Europe AISBL, Frank Design and Communication Ltd & 360 Production) and Big Motive (bigmotive.com).
6.2 We may disclose your personal information to third parties in the following circumstances:
a. To any successor or assign of Trinity College;
b. If we are acquired by or merge with a third party, in which case personal data may be transferred to the new entity;
c. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions of Use and or to protect the rights or property of us or others.
Trinity College must comply with a number of statutory and regulatory requirements in relation to the retention of data. Your personal data must be retained for a period of up to six years following the closure or your account with us, or six years from the date of the last transaction, whichever is the later. We will not sell or rent your personal information to any third parties for marketing purposes.
8. Where we store your personal data
8.1 The data that we collect from you will be primarily stored with the European Economic Area (“EEA”) but may be transferred to, and stored at, a destination outside the EEA. It may also be processed by staff operating outside the EEA working for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is managed in accordance with this Privacy Statement.
8.2 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site; any transmission is at your own risk. Once we have received your information, we will use appropriate security measures to seek to prevent unauthorised access.
10. Accessing and Correcting your Personal Information
Under the Data Protection Acts 1988 and 2003 (as amended), you have a right to seek access to personal information which we hold about you. You also have the right to ask us to correct information about you which is inaccurate, incomplete or out of date. You also have the right, in certain circumstances to request that we delete your personal information. Any such request should be made to us in writing by post to: Information Compliance Officer, Secretary’s Office, West Theatre, Trinity College Dubin, Dublin 2, Ireland. The current fee for processing a Data Access Request is €6.35. We will ordinarily provide you with a print-out of the relevant personal information from our current databases, or with photocopies of records which are held only on current paper files. Your request will be dealt with as soon as possible and in any event within 40 days.
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12. Governing law